Accounts Receivable / Accounts Payable Clerk

New Road Schools of NJ
Location: Parlin, New Jersey
Position: Full-Time, 12-Month Position

New Road Schools of NJ is seeking a detail-oriented, organized, and dependable Accounts Receivable / Accounts Payable Clerk to join our administrative team in Parlin, NJ. This position plays an important role in supporting the school's financial operations, compliance requirements, revenue management, vendor relations, and administrative functions.

The ideal candidate will have strong accounting and organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities while maintaining accurate and confidential financial records.  Experience with SAGE preferred.

What We Offer

• Full-time, 12-month position
• Salary range $58,000 - $68,000/year
• Generous Paid Time Off (PTO)
• Comprehensive benefits package
• Pension plan
• Professional and collaborative school environment
• Opportunity to contribute to the financial and administrative operations of a growing school organization

Key Responsibilities

Accounts Receivable (A/R) & Revenue Management

• Manage the full revenue lifecycle, including customer communications, invoice generation, collections, and payment processing.
• Reconcile the monthly General Ledger (GL) to the A/R subledger and enrollment data in PowerSchool.
• Prepare revenue adjustments and provide financial and enrollment analytics to Principals to support enrollment growth.
• Calculate and report Average Daily Enrollment on a monthly and annual basis.

Accounts Payable (A/P) & Disbursements

• Manage vendor relationships and process vendor disbursements.
• Collect and maintain required W-9 forms and Certificates of Insurance (COIs).
• Review, classify, code, and post vendor invoices.
• Develop, implement, and maintain Purchase Order (PO) procedures.
• Review invoices for appropriate sales/use tax classification.
• Prepare and process required federal 1099 forms.

Compliance & Administrative Operations

• Ensure adherence to Department of Education (DOE) rules and regulations, including school registers and state-mandated reporting requirements.
• Draft and manage tuition contracts.
• Participate in vendor selection and contract negotiations.
• Oversee Child Nutrition Program eligibility, maintain required records, and communicate with sending districts.

Bookkeeping & Recordkeeping

• Maintain accurate, organized, and up-to-date A/R and A/P records that are audit-ready.
• Prepare and post adjusting journal entries to reconcile and correct A/R and A/P accounts.
• Assist with financial recordkeeping, reconciliations, and other accounting functions as needed.

Qualifications & Skills

• Prior experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Strong attention to detail and excellent organizational skills.
• Ability to reconcile accounts and identify and correct discrepancies.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with SAGE accounting software preferred
• Experience working in a school, nonprofit, or educational environment is a plus.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial and student information.
• Ability to work independently, prioritize multiple responsibilities, and meet deadlines.

How to Apply

If you are an organized and motivated accounting professional interested in joining the team at New Road Schools of NJ, we encourage you to apply to:  mmcstravick@nrsnj.com.

New Road Schools of NJ is an equal opportunity employer.